Privacy Policy

Person responsible:
Resolve BioSciences GmbH, Creative-Campus-Allee 12, 40789 Monheim, Germany
Phone: +49 (0) 2173 29755 0
E-Mail: [email protected]
Fax: +49 (0) 2173 29755 0

Data protection officer:
DATA_ELEMENTS GmbH & Co. KG, Klever Str. 27-29, 40477 Düsseldorf, Germany
Phone: +49 (0) 211 51 36 93 13
E-Mail: [email protected]

1. Scope of application

Thank you for your interest in our company. The protection of your privacy is very important to us. Below we provide details about the handling of your data.

This privacy policy informs users about the nature, scope and purpose of the collection and use of personal data by the responsible provider Resolve BioSciences GmbH on this website (hereinafter referred to as “Offer”). The legal basis for data protection can be found in the Federal Data Protection Act (BDSG) and the Telemedia Act (TMG) and the General Data Protection istrationulation (GDPR).

2. Access data

You can visit our website without providing any personal information. Each time you access our website, the webserver automatically saves a so-called server log file, which contains, for example, the name of the requested file, your IP address, the date and time of access, the amount of data transferred and the requesting provider (access data) and documents accessed.

This access data is evaluated exclusively for the purpose of ensuring trouble-free operation of the site and improving our offer. In accordance with Art. 6 Para. 1 lit. f) GDPR, this serves to protect our legitimate interests in the correct presentation of our offer, which outweighs our interests in the context of a balancing of interests. All access data is deleted no later than seven days after the end of your visit to the site.

3. Deletion and blocking of personal data

We process and store personal subject data only for the period of time necessary to achieve the purpose of storage or insofar as this is provided for by the applicable laws to which the controller is subject.

If the storage purpose ceases to apply or if a legally prescribed storage period expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

4. Collection and storage of personal data as well as type and purpose of their use

a) When visiting the website

In principle, you can use our website without disclosing your identity. When you visit our website, information is automatically sent to our website server by the browser used on your terminal device. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until automated deletion:

• IP address of the requesting computer,
• date and time of access,
• name and URL of the accessed file,
• website from which the access was made (referrer URL),
• browser used and, if applicable, the operating system of your computer as well as the name of your access provider.

The aforementioned data is processed by us for the following purposes:

• ensuring a smooth connection with the website,
• ensuring a comfortable use of our website,
• evaluation of system security and stability, and
• for further administrative purposes.

The legal basis for data processing is Art. 6 para.1, lit. f) GDPR. Our legitimate interest follows on from the purpose of data collection as listed above. In no case do we use the collected data for the purpose of drawing conclusions about your personal information.

In addition, we use cookies and analysis services when you visit our website. You can find more detailed explanations of this under sections 8 and 10 of this privacy policy.

b) When using our contact form

For questions of any kind, we offer you the opportunity to contact us via a form provided on our website. In doing so, it is necessary to provide a valid e-mail address so that we know from whom the inquiry originates and where to direct a response. Further information can be provided voluntarily. It is your free decision whether you want to enter this data in the contact form.

Data processing for the purpose of contacting us is carried out in accordance with Art. 6 para.1, lit. a) GDPR on the basis of your voluntarily given consent.

5. E-mail advertising with newsletter registration

If you register for our newsletter, or separately provide your contact information, we use the data to regularly send you our e-mail newsletter based on your consent pursuant to Art. 6 para. 1 lit. a GDPR.

We would like to point out that our service provider Marketo EMEA Ltd, Cairn House, South County Business Park, Leopardstown Road, Dublin 18, Ireland evaluates your user behavior when sending the newsletter or other requested information on our behalf. For this evaluation, the e-mails sent contain so-called web beacons, also called tracking pixels. These are single-pixel image files that link to our web portal and thus enable us to evaluate your user behavior on a session basis. In doing so, we record when you read our newsletters, which links you click on in them and infer your personal interests from this. Marketo stores the information collected in this way on its server in the EU / EEA.

Tracking is not possible if you have deactivated the display of images by default in your e-mail program. In this case, however, the newsletter will not be fully displayed to you and you may not be able to use all the features. If you display the images manually, the above-mentioned tracking will take place.

You can unsubscribe from the newsletter at any time using the link provided in the newsletter for this purpose. After unsubscribing, we will delete your e-mail address, unless you have expressly consented to further use of your data or we reserve the right to use data beyond this, which is permitted by law and about which we inform you in this statement.

6. Provision of documents/ download

When you download a document, we request your name, company and e-mail address. We collect this data for information interest and also for personal contact. The legal basis is the legitimate interest according to Art.6 para. 1 lit. f) GDPR.

7. Registration for events

On our website, you can register for various events. In order to be able to process your registration, we collect and process the following data based on your declaration of consent given during registration:

Mandatory fields: Salutation, first name, last name, institution, e-mail address.

In order to register, you must accept our data protection notice. The data will be forwarded by encrypted e-mail to the responsible person at Resolve BioSciences GmbH and exported to our local database for further processing.

We use your data for the organization of the event, in particular

• we print some of the data (name, institution, e-mail address) in the printed program booklet,
• we print some of the data (name, institution) on your name badge,
• we pass on some of the data (name, institution, function) to the moderators of the forums/workshops,
• we may use your contact data (name, e-mail address) to send materials relevant to the event (e.g. program, evaluation, conference proceedings),
• we pass on your data (name, institution, function) to the cooperating institution as far as this is necessary for the provision of the service.

You have the option to object to the use of your data for these purposes in whole or in part at any time by sending an e-mail with your objection to [email protected]. We will then immediately stop sending you further information and your data will be deleted. In this case, we may no longer be able to respond to your request and ensure your participation in the event. After the program booklet has been printed (approx. 10 days before the event), you can no longer object to the use of your data according to 1.

8. Further explanations on the legal basis of the processing

Art. 6 (1), lit. a) GDPR serves Resolve BioSciences GmbH as the legal basis for processing operations for which consent must be obtained for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, the processing is based on Article 6 (1) (b) GDPR. The same applies to processing operations that are necessary for the performance of pre-contractual measures, for example in cases of inquiries about our services and products. If Resolve BioSciences GmbH is subject to a legal obligation which requires the processing of personal data, the processing is based on Art. 6 para. 1 lit. c) GDPR. In rare cases, the processing of personal data might become necessary in order to protect the vital interests of the data subject or another natural person. In this case, the processing is based on Article 6(1)(d) of the GDPR. Furthermore, processing operations could be based on Art. 6 (1), lit. f) GDPR. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of Resolve BioSciences GmbH or a third party, unless such interest is overridden by the interests, fundamental rights and freedoms of the data subject. Such processing operations are permitted to us in particular because they have been specifically mentioned by the European legislator (cf. recital 47 sentence 2 GDPR).

9. Consideration of legitimate interests

If the processing of personal data is based on Article 6 (1), lit. f) GDPR, the legitimate interest of Resolve BioSciences GmbH is the performance and fulfillment of our business activities for the benefit of our employees and shareholders.

10. Passing on of data

Your personal data will only be passed on to third parties by us to our partner company in the USA involved in the processing of the contract, service partners such as the logistics company commissioned with the delivery and the credit institution commissioned with payment matters. In cases where your personal data is passed on to third parties, however, the scope of the data transferred is limited to the minimum required.
We do not transfer your personal data to third parties for purposes other than those mentioned above.

We only pass on your personal data to third parties if:

• you have given your express consent to this in accordance with Art. 6 para.1, lit. a) GDPR,
• the disclosure is required under Art.6 para.1, lit. f) GDPR for the assertion, exercise or defense of legal claims and there is no reason to believe that you have an overriding legitimate interest in not disclosing your data,
• in the event that there is a legal obligation for disclosure pursuant to Art. 6 (1), lit. c) GDPR,
• it is legally permissible and necessary according to Art. 6 para.1, lit. b) GDPR for the processing of contractual relationships with you.

As part of the ordering process, consent is obtained from you for the transfer of your data to third parties.

11. Recipients of personal data

Within our group of companies, only those persons have access to your personal data who need it for the purposes stated in each case. Your personal data will only be passed on to external recipients if this is permitted by law or if we have your consent.

Access to customer data by our partner company Resolve Biosciences Inc. based in the USA takes place within the framework of shared services. As an appropriate guarantee for data processing in non-European countries, the transfer of the data to be processed is based on a standard EU contract. You have the right to be informed about this standard contract in the context of the information provided. You can access the EU standard contractual clauses used via the URL https://eur-lex.europa.eu/legal-content/DE/TXT/?uri=CELEX%3A32010D0087.

Processors: In the area of customer management, we use external service providers who are carefully selected and checked. The processors may only use the data in accordance with our instructions. The legal basis for this is Art. 6 para. 1 lit. f GDPR. The legal basis for this is Art. 6 para. 1 p. 1 lit. f) GDPR. The processors may only use the data in accordance with our instructions.

12. Data transfer to third countries

If data is transferred to entities whose registered office or place of data processing is not located in a member state of the European Union, another state party to the Agreement on the European Economic Area or a state for which an adequate level of data protection has been established by a decision of the European Commission, we will ensure prior to the transfer that the data is transferred by a legal authorization (use of the EU standard contracts) and whether an adequate level of data protection exists with the recipient (2-step test).

13. Use of cookies

We use cookies on our website. These are small files that are automatically created by your browser and stored on your device (laptop, tablet, smartphone or similar) when you visit our website. Cookies do not cause any damage to your device, do not contain viruses, Trojans or other malware.

In the cookie, information is stored that arises in each case in connection with the specific device used. This does not mean, however, that we gain direct knowledge of your identity.

The use of cookies serves on the one hand to make the use of our offer more pleasant for you. We use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.

In addition, we also use temporary cookies to optimize user-friendliness, which are stored on your terminal device for a certain fixed period of time. If you visit our site again to make use of our services, it is automatically recognized that you have already visited us and which entries and settings you have made so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer to you. These cookies enable us to automatically recognize that you have already been to our site when you visit it again. These cookies are automatically deleted after a defined period of time.

The data processed by cookies is necessary for the aforementioned purposes to protect our legitimate interests and those of third parties in accordance with Art. 6 para.1, lit. f) GDPR.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a notice always appears before a new cookie is created. However, the complete deactivation of cookies may mean that you cannot use all the functions of our website.

14. Links to websites of LinkedIn, YouTube and Twitter

We also promote our presence on the social networks listed below through our website. Social networks are integrated into our website only as a link to the corresponding services. After clicking on the embedded text/image link, you will be redirected to the page of the respective provider. Only after the redirection, user information is transferred to the respective provider (Shariff solution). After the user has been redirected, your information is collected by the respective network. It cannot be ruled out here that processing of the data collected in this way takes place in the USA.

For information on the handling of your personal data when using these websites, please refer to the respective privacy policies of the providers you use.

LinkedIn

LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland (hereinafter “LinkedIn”).

For more information about interest-based advertising on LinkedIn, as well as data protection, please click here: https://www.linkedin.com/help/linkedin/answer/65446/anzeigeneinstellungen-verwalten?lang=de and https://www.linkedin.com/legal/privacy-policy.

YouTube

Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter “YouTube”).

For more information about data protection at YouTube, please see their privacy policy at: https://policies.google.com/privacy?hl=de.

Twitter

Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland (hereinafter “Twitter”).

For more information about Twitter’s interest-based advertising and privacy practices, please visit: https://business.twitter.com/de/resources/global-audience.html and https://twitter.com/de/privacy.

15. Analysis and tracking tools

The tracking measures listed below and used by us are carried out on the basis of Art. 6 para. 1, lit. f) GDPR. With the tracking measures used, we would like to ensure a needs-based design and the ongoing optimization of our website. On the other hand, we use the tracking measures to statistically record the use of our website and evaluate it for the purpose of optimizing our offer to you. These interests are to be regarded as legitimate within the meaning of the aforementioned provision.

The respective data processing purposes and data categories can be found in the corresponding tracking tools.

a) Google Analytics

For the purpose of demand-oriented design and continuous optimization of our pages, we use Google Analytics, a web analytics service provided by Google Inc. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter “Google”). In this context, pseudonymized usage profiles are created and cookies (see under section 8) are used. The information generated by the cookie about your use of this website includes a randomly generated user ID. Based on this ID, Google Analytics can recognize returning users on this website and merge the data from previous visits.

Certain data is only sent to Google Analytics a maximum of once per minute. The cookie has a lifetime of one minute. As long as it is set, certain data transfers are prevented.

This data is transferred to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services related to the use of the website and the Internet for the purposes of market research and demand-oriented design of these Internet pages. This information may also be transferred to third parties if this is required by law or if third parties process this data on our behalf. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymized so that an assignment is not possible (IP masking).

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent the collection by Google Analytics by clicking on the aforementioned link. An opt-out cookie will be set, which prevents the future collection of your data when visiting our website. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

Further information on data protection in connection with Google Analytics can be found under the following link in the Google Analytics help: https://support.google.com/analytics/answer/6004245?hl=de

b) Marketo

Resolve BioSciences GmbH uses Marketo EMEA Ltd, Cairn House, South County Business Park Leopardstown Road, Dublin 18, Ireland, a service provided by Marketo EMEA Ltd. (“Marketo”) to collect statistical data about the use of our website, our contact form and to optimize our offer accordingly as well as to download information documents, case studies and similar materials as well as to conduct e-mail marketing within the scope of newsletters. For this purpose, in case of consent, one or more cookies are stored on the computer of the data subject, with the help of which data is collected for marketing and optimization purposes and stored and further processed on the servers of Marketo. The data collected may be combined with personal data voluntarily provided by data subjects on our websites for profiling purposes. If data subjects have given their consent, we also use this data to inform them about our products and news.

16. Data subject rights

You have the right:

• According to Art.15 GDPR, to request information about your personal data processed by us. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data, if it was not collected from me, as well as the existence of automated decision-making, including profiling and, if applicable, meaningful information about its details;
• in accordance with Art.16 GDPR, to demand the immediate correction of incorrect or completion of your personal data stored by us;
• pursuant to Art.17 GDPR, to request the erasure of your personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defense of legal claims;
• in accordance with Art.18 GDPR, to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you object to its erasure and we no longer require the data, but you need it for the assertion, exercise or defense of legal claims or you have objected to the processing in accordance with Art. 21 GDPR;
• pursuant to Art.20 GDPR, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request that it be transferred to another controller;
• in accordance with Art.7 para.3 GDPR, to revoke your consent once given to us at any time. This has the consequence that we may no longer continue the data processing, which was based on this consent, for the future; and
• complain to a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our company headquarters for this purpose.

17. Right of objection

Insofar as your personal data is processed on the basis of legitimate interests pursuant to Art. 6 para.1 lit. f) GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, insofar as there are grounds for doing so that arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which is implemented by us without specifying a particular situation.

If you wish to exercise your right of revocation or objection, please use the contact details provided above.

18. Data security

Within the website visit, we use the widespread SSL procedure (Secure Socket Layer) in connection with the highest encryption level supported by your browser. As a rule, this is a 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is encrypted by the closed key or lock symbol in the lower status bar of your browser.

We also use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

19. Up-to-dateness and changes of this privacy policy

This data protection declaration is currently valid and has the status 18.06.2021.

Due to the further development of our website and offers on it or due to changed legal or regulatory requirements, it may become necessary to change this privacy policy.